Courtesy dictates that you acknowledge a written job offer, even if you are not ready to accept or decline it. Take note of the details of the offer, as specified in your offer letter, and respond appropriately.
You may respond verbally and in writing; whether via email or hard-copy depending on the pattern and mode of communication you have had with the employer, and instructions from the employer.
Items to remember:
- Thank the employer for the opportunity presented!
- If you understand the terms of the offer, indicate that. If you don’t, ask for clarification.
- A smart employer will know that you may be considering various employment options and need to make a deliberative decision; you may need to compare the offer to another pending offer.
- However, you might need to make a decision before you know if you will receive another offer. See what to do when you have an offer, but you are hoping to have another.
We encourage you to seek advising in Career and Professional Development if you need assistance handling offers or making a decision.
This sample is for hard copy format. If this were sent as email, your signature block would appear below your name at the end, and of course there is no handwritten signature on email. Additionally, no date is necessary since email sending creates a date and time record.
444 University Road
Blacksburg, VA 24060
February 1, 20xx
Mr. Chris Afton
Grand Hotel Inc.
8899 Jefferson Street
City, ST 87654
Dear Mr. Afton:
This is to acknowledge your letter offering me the catering and sales representative position with Grand Hotel, Incorporated. Thank you very much for offering me this exciting opportunity. I understand the terms of the offer, and will be able to give you my response by your requested deadline of February 16. I appreciate your allowing me ample time to consider your offer so as to be sure my decision will be in the best interests of both my career goals and the needs of your organization.
In the meantime, I will be in contact with you if I have any additional questions, and I will respond promptly should you need to reach me. Again, thank you so much for this wonderful opportunity.