Campus internEXP Information for Host Sites

• Campus internEXP positions are open to undergraduate students of all majors and second semester Freshman through Seniors.
• Internships may be offered during the Fall, Spring and/or Summer term. Starting term and duration of experience is determined by hosting department.
• Students enrolled in classes full-time can work 10-15 hours a week. Students enrolled in classes part-time can work up to 20 hours a week.
• Student are only permitted to work in one internship through Campus internEXP per term.
• All positions through Campus internEXP are required to be paid the current minimum wage in the State of Virginia. Positions will be paid by the hosting department unless eligible and approved for wage matching (see more information below).
• Internships can be offered in-person, remote or hybrid at any of our Virginia Tech Campuses in the Commonwealth of Virginia.

To Request a Position in the Program

1. Develop a position concept
   • Identify the general scope of a potential intern’s role and responsibilities.
2. Attend an Information Session
   • Learn about program and job description requirements, expectations, and the supervisor process.
   • See Required Supervisor Information Sessions to register for a session.
3. Refine your job description
   • Create or finalize a job description that aligns with program guidelines.
4. Submit a position request
   • Log into the Supervisor Platform (access granted after attending an Information Session) and submit your position request(s).
5. Await approval
   • Your request(s) will be reviewed. Positions may be approved or returned with requested edits.

After Position Approval

1. Wage matching award notification
   • Approved positions are evaluated for wage matching, and award information is shared with supervisors.
2. Review training materials
   • Review the provided training materials for more information on utilizing Handshake to post your position, reviewing applications, hosting interviews, and making offers.
3. Post and recruit
   • Publish your position(s) on Handshake and begin accepting applications.
4. Select and hire your intern
   • Review applications, conduct interviews, extend an offer, and confirm your hire.
5. Report your hire
   • Enter your new hire’s details in the Supervisor Platform.
6. Supervise your intern
   • Provide ongoing guidance, mentorship, and support throughout the internship experience.
7. Complete end-of-semester evaluation
   • Submit a final evaluation of your student’s performance at the conclusion of the term.

• What offices at Virginia Tech can host interns?
  • Any office at Virginia Tech may request to host an intern.
• Who can be a supervisor?
  • Any full-time faculty member or staff member may request to host and supervise an intern.
  • You must attend a one-hour information session (by Zoom).
• What does the required information session cover?
  • The information session (by Zoom) will cover: general program information, a detailed timeline, expectations, job description tips and examples, and the benefits to you as a supervisor and host office.
• Can I meet with the Campus internEXP Team privately to discuss opportunities in my office/department/unit?
  • Yes. Please reach out to CampusinternEXP@vt.edu to schedule a meeting with the Program Manager to discuss opportunities and ask any questions you may have about internships or Campus internEXP.
• What if I want to hire my Fall interns during the Spring semester?
  • For a Fall start date, students can be hired during either the Spring semester or over the summer Summer based on the office’s hiring preferences.
  • See Program Dates & Deadlines for Supervisors for more information.

To gain access to the Campus internEXP position request, all interested supervisors are required to attend an information session. See available dates and register for an Information Session below.

If you are interested in scheduling a private Information Session for yourself or a group, please reach out to us at CampusinternEXP@vt.edu.

Program Wage Matching

If interested, your position will be considered for Program Wage Matching based on the following criteria that takes into account our commitment to providing a diverse range of internship opportunities to students:

• Completion of position request
• Diversity in career field and industry category
• Departmental financial need

If approved, Program Wage Matching provides $1,000 a semester to support internship positions filled by students without Federal Work Study. Preference will be given to newly developed internships and only ONE student per supervisor can be awarded Program Wage Matching.

Engineering and Technology Wage Matching

If your position’s duties and responsibilities fall into one of the following Career Pathways:

• Technology, Engineering, and Manufacturing
• Data Analytics, Cybersecurity, and Information Technology

AND you are interested in/open to hiring a student who has accepted their Federal Work Study (guaranteed 75% wage match from the FWS federal program)

THEN your position will be considered for Engineering and Technology Wage Matching which will provide $500 of support in addition to FWS per semester.

Federal Work Study (FWS)

If you post your position(s) as open to Federal Work Study applicants only OR if the student that you hire is eligible for and accepts their Federal Work Study, you are guaranteed a 75% wage match for that student (you are only responsible for 25% of that student’s wages).

Disclaimer: If your position is approved for the program and does not meet the criteria for Program or Engineering and Technology Wage Matching, AND your hired student does not qualify for Federal Work Study, you are responsible for paying 100% of the student’s wages.

Wage matching is not available in the Summer and may not apply for all terms. Contact the Campus internEXP team for more details.

Please attend a Supervisor Information Session or email CampusinternEXP@vt.edu to learn more about Campus internEXP and wage matching.