Accepting a job offer ethically obligates you to:

  • Keep your word. See ethical issues related to accepting an offer.
  • Cease job search efforts.
    • If you are registered on Hokies4Hire, notify us at hireahokie@vt.edu that you are employed. Give your name and PID in your email.
    • If you have accepted a co-op or internship position, email your co-op / internship advisor.
  • Promptly notify other employers who have communicated to you that you are under consideration that you must withdraw your name from their consideration. Failing to notify employers that you are withdrawing from the job search is discourteous, and potentially dishonest. It's essentially leaving the employer with a misperception that you are still interested in the job.
  • First means of notice: a courteous phone call. Make every effort to speak to your contact in person rather than leaving a voice mail message for this purpose.
  • Follow up your phone call in writing. If you need help, start with the sample below. Use email or hard copy depending on the pattern and mode of communication you have had with the employer. Hard copy is more formal.

 

Sample acceptance letter:

This sample is in hard copy format. If this were sent as email, your signature block would appear below your name at the end, and of course there is no handwritten signature on email. Additionally, no date is necessary since email sending creates a date and time record.

1234 College Road
Blacksburg, VA 24060
(540) 555-0000
firslastname@vt.edu

March 1, 20xx

Mr. Johnathon P. Summers
Summers Fruit Company
1678 Plantation Road
Atlanta, GA 46201

Dear Mr. Summers:

Thank you for your offer of employment as a horticultural associate at your Fruitville, Florida, site. As we discussed on the phone this morning, I am delighted to accept your offer and look forward to beginning work with Summers Fruit Company.

As instructed, I have reviewed and signed the enclosed letter confirming my understanding of the salary and benefits, start date, and other terms of employment. I look forward to seeking housing before my start date on August 1st. In the meantime, please let me know if I can provide you with any information, and I will contact you if I have questions.

Again, thank you for offering me this exciting opportunity. I am very enthused about beginning my career with you after graduation.

Sincerely,

(your signature)

Jason Banyon

 

Sample withdrawal letter:

This sample is in hard copy format. If this were sent as email, your signature block would appear below your name at the end, and of course there is no handwritten signature on email. Additionally, no date is necessary since email sending creates a date and time record.

1234 College Road
Blacksburg, VA 24060
(540) 555-0000
myname@vt.edu

March 1, 20XX

Ms. Vera L. Clark
Green Magazine
1515 New York Ave., N.W.
Washington, DC 20006

Dear Ms. Clark:

I want to express my sincerest appreciation to you for including me in the interview process as you seek candidates for your magazine’s editorial assistant position. I have enjoyed meeting with the members of your staff and I know you have an outstanding operation.

As I explained when we spoke this morning, I respectfully withdraw from consideration for your position. I have decided to accept another employment offer which I believe very closely matches my current skills and career goals.

My best wishes to you and the staff of Green Magazine. I hope we will have the chance to visit at the upcoming Magazine Writers’ Conference. Thank you again for the opportunity to explore career possibilities with your office and the courtesies extended to me by so many of your staff.

Sincerely,

(your signature)

Joy Collins